ACH AND CREDIT CARD PAYMENT POLICY

Durango Swim Club ("DSC") requires that all monthly swim fees be paid via credit card or Automated Clearing House (ACH) transaction in accordance with the following terms and conditions:

  1. Required Payment Information at Registration
    At the time of registration, each member must enter valid credit card or bank account information in their TeamUnify account for billing purposes. It is the member’s responsibility to keep this information current throughout the season.

  2. Payment Methods
    DSC only accepts payments via credit card or ACH. Checks will not be accepted under any circumstances.

  3. Authorization Period and Termination
    All payment authorizations will remain in effect for the applicable trimester. A member’s credit card or ACH arrangement may only be terminated after all financial obligations to DGO have been fulfilled. If a member cancels their ACH or credit card authorization in violation of this policy, they must pay the full outstanding balance for the current trimester—plus the following month—to cover any additional accrued fees. This amount must be paid within 10 days of the arrangement’s termination.

  4. Monthly Billing and Payment Due Date
    Unless paying for the full swim year or trimester at the time of registration, all transactions will be processed automatically on the 5th day of each month for the pro-rata swim fees owed for that month. If payment is not received by the 15th of the month (due to insufficient funds, closed accounts, or other issues), a $15 late fee will be applied to the account.   IT IS YOUR RESPONSIBILITY TO UPDATE ANY CREDIT CARD OR ACH INFORMATION SHOULD THERE BE ANY CHANGES.

  5. Delinquent Accounts and Team Participation
    The member will be prohibited from participating in any team activities including but not limited to practice, dryland training and competition, if updated payment information is not provided within 30 days of non-payment.  

  6. Collections and Enforcement
    All late or unpaid amounts are subject to DGO’s Fee Payment Policy. DGO reserves the right to send unpaid accounts to a collection agency and recover related costs, including legal and collection fees.

 

 DUES, FEES, PAYMENT AND REFUND POLICY

Durango Swim Team (“DGO”) operates on a trimester billing cycle for all competitive swim groups:

Fall Trimester: September 1– December 31

Spring Trimester: January 1 – April 30

Summer Trimester: May 1 – August 

Members must register for and pay for a full trimester.  There will be no prorating of trimesters.  

Registration will be required at the beginning of each year trimester, even for returning members.  Registration notifications will be sent out mid-August, mid-December and mid-April.  Those who elect to pay for dues annually will not need to re-register for spring and summer.

I. Fees

A. Practice Dues

Dues for DGO (“Practice Dues”) are set by the DGO Board of Directors (the “Board”) and published on the DGO website.  Said Practice Dues are separate and apart from additional fees such as gear, USA Swimming fees, travel, and/or meet entry fees.  Practice Dues are trimester-based and membership is not offered on a month-to-month basis. Members may choose to pay the trimester dues in monthly installments, but are financially responsible for the full trimester, regardless of attendance.

B. Annual DGO Registration Fee

An annual DGO registration fee is set by the Board on a periodic basis and specified on the Team Unify registration page for DGO and/or the DGO website. The annual DGO registration fee will be assessed once per swim year (September–August), regardless of when a swimmer joins. The annual DGO registration fee will not be prorated for partial year participation.

C. USA Swimming Membership

New members must register with USA Swimming before attending practices. A link to register will be provided after the time of team registration. Memberships are valid for one calendar year (January 1 – December 31). All members must be in good standing with USA Swimming in order to practice or compete. 

D. Other Charges

In addition to registration fees and monthly dues, a member is responsible for any and all extra costs and fees allocated by the Board from time to time.  This shall include but is not limited to:

  • Meet entry fees

  • Travel expenses

  • Team equipment (caps, goggles, team suits, snorkels, etc.)

  • Team swag

  • USA Swimming membership renewals

  • Late fees

  • Durango Rec Center Entry - Please see Rec Center Front Desk for information about daily passes and annual memberships.

Please note, swimmers signed up for meets who do not withdraw with sufficient notice (at time registration for the meet closes)  will still be charged for related meet fees.

II. Membership Termination

Members are financially responsible for the full trimester once registered. No refunds or early terminations are allowed except in the specific cases outlined below:

A. Trial Week

DGO will allow a potential new DGO swimmer to attend up to one week of practices (“Trial Week”) without registering as a member of DGO. However, the swimmer (or his/her parent or guardian, if he/she is a minor) will be required to complete and submit a USA Swimming Athlete Registration Application prior to participating in the first practice of the Trial Week (unless he/she is already a registered USA Swimming Member). A Trial Week is not available for any individual who has been a member of DGO at any time within the immediately preceding 12 months.

 

B. Leave of Absence

There will be no leave offered for DGO.  Members may elect to skip a trimester however no leave will be granted for partial trimesters.

III. Payments and Discounts

Members must select a payment option when registering at the beginning of the season:

  • Full annual payment – 10% discount

  • Full trimester payment – 5% discount

  • Monthly installments of full trimester dues

IV. Billing and Consequences for Late Payments

A. Billing Process

A pre-bill notice will be emailed to each member the week prior to the first day of each month, reflecting the amount due for the upcoming month. On the first of each month, an invoice for all fees and expenses due that month will be emailed to each member that has a balance due. Because accounts paid by credit card are paid automatically, those accounts showing a zero balance on the first of the month do not receive invoices; accounts showing a credit balance also do not receive invoices. Meet fees, travel and other meet related expenses will be billed as they are incurred.

B. Late Payments and Consequences

  1. Late Fee
    A $15 late fee per account will be automatically assessed to the member’s account if any billed amount is not paid by the 15th day after billing due to any reason, including credit card or ACH payment rejection. It is the responsibility of the member to update expiration dates and/or changed credit card numbers through the “payment setup” tab on the member’s “My Account” page of Team Unify . The member is responsible for all charges, fees and other amounts assessed by credit card companies, banks, and other financial institutions as a result of such rejected payments or expired cards, and any such amounts charged to DGO will be posted to the member’s account.

  2. Account Lockout
    Accounts past due by 30 days will be “locked.” Members may not register for meets until balances are paid in full.

  3. Practice Suspension
    Members with accounts over 30 days past due may be suspended from practice and meets until all past due amounts, including late fees applicable thereto, are paid in full.

  4. Persistent Non-Payment
    If a member repeatedly fails to pay balances when due, DGO reserves the right to:

    • Require prepayment for all amounts due to DGO

    • Deny meet registration or trimester re-enrollment

    • Suspend the swimmer from all activities until payment is received

  5. Failed Transactions

If a credit card or ACH transaction fails due to lack of funds, unauthorized transaction cancellation by the member or any other reason, the following is required:

  • First failure: member must pay amount due within 10 days of notice

  • Second failure: ACH/credit card option is revoked; member must pay remaining balance via cash or money order within 30 days

      6.    Collections
    DGO may submit past due payments of any type for collection to an attorney and/or       

collection agency. Members shall be responsible for, and shall reimburse DGO for, all expenses incurred by DGO in connection with the costs of collection of such member’s past due payments, including, without limitation reasonable attorney’s fees, collection agency fees and costs.

  1. Unpaid Balances Upon Leaving
    Former members must resolve any outstanding balances, including late fees, before rejoining the team.


 

V. Refunds and Credits

A. Illness or Injury

In the event of an extended member illness or serious injury (defined as an illness or serious injury causing the swimmer to miss swim practice for 30 or more consecutive calendar days), the prorated unused portion of the affected Practice Dues will be refunded to the member if, due to the illness or injury, the member is unable to return to the sport of competitive swimming, or if the member is unable to return to DGO swim practice prior to the time the member will be leaving for college or

otherwise moving away from Durango. In all other circumstances involving an extended member illness or serious injury, the prorated unused portion of the affected Practice Fees will be credited to future practice Fees for the affected member.

B. Termination by the Team

If the Board terminates a swimmer’s DGO membership, a prorated refund will be issued for the unused portion of the affected Practice Fees for the trimester.